Steps to Become a Notary Public in the United States

Out of the 4.4 million Notaries in the U.S., many pursue this role to enhance their resumes or fulfill job responsibilities. Others aim to establish their own Notary Signing Agent businesses, earning income by notarizing essential documents, managing mortgage signings, and performing other critical tasks using their notary seal and stamp.

If you're curious about how to become a Notary public in the U.S. or the benefits of this role, let’s explore key details about the significance of a Notary public, including the importance of Notary public stamps.

Why Pursue a Career as a Notary?

stamp on the document Beyond earning additional income, the role of a Notary public carries historical significance and lends credibility to the Notary and their services within their state or U.S. territory. A Notary in the U.S. serves their state or territory, not their employer. Therefore, aspiring Notaries must thoroughly understand the rules and requirements of this position.

Requirements to Become a Notary Public

Who Oversees Notaries?

Notaries are regulated and commissioned at the state level. In most states, this process is managed by the Secretary of State's office.

Who is Eligible to Become a Notary Public?

Eligibility criteria for Notaries vary by state. Generally, applicants must be at least 18 years old, reside in the state, and have no criminal record. Some states require proficiency in English, while others permit residents of neighboring states to apply.

Is a Background Check Necessary to Become a Notary?

Many states mandate a background check for Notaries, while others do not. However, if you disclose a prior felony or misdemeanor on your application, a background check may be required. Notary Signing Agents must undergo additional screenings to meet industry standards.

What are the Costs of Becoming a Notary Public?

The expenses to become a Notary public range from under $100 to several hundred dollars, depending on state requirements. Costs include application fees, exams, training, background checks, bonds, and Notary supplies. These expenses vary widely by state.

What Notary Supplies are Required in Your State?

Essential Notary supplies typically include a stamping seal, certificates, and a journal to record notarizations. While not mandatory in all states, maintaining a journal is recommended for protection. Certificates are particularly important, as different notarizations require specific forms. Many states provide basic certificates, but professional options are available online for a more polished impression. Even if certain tools aren’t legally required, they can enhance efficiency and security.

Does Your State Require Notary Training?

States like Colorado, California, Florida, Nevada, and others mandate Notary training. Delaware requires ongoing education for electronic Notaries. Approved courses cover state-specific requirements.

How Long is the Training Course?

Mandatory Notary training typically lasts three to six hours, though optional courses may vary.

Where Can You Obtain Notary Training if Your State Doesn’t Require It?

Start with your state’s Notary regulating agency, often the Secretary of State’s office. Local community colleges and organizations like the National Notary Association also offer training, available online or in-person.

How Long Does It Take to Become a Notary?

If your state requires training, the process may take seven to nine weeks, longer during peak renewal periods. For states with minimal requirements, it can be completed in about four weeks.

What are the Steps to Becoming a Notary Public in the U.S.?

While the process varies by state, the general steps include:

Meet your state’s eligibility criteria.
Complete and submit the application.
Pay the state filing fee.
Complete approved training.
Pass the state-administered exam.
Undergo fingerprinting and background checks (if applicable).
Receive your commission certificate.
Obtain a surety bond (if required).
File your commission bond and paperwork with the regulating official.
Purchase Notary supplies, including Notary public stamps.

How Long is a Notary Term?

The standard Notary term is four years, though some states offer five or ten-year terms.

Where Can You Perform Notarizations?

Most states allow Notaries to operate statewide, though some have specific jurisdictional rules, such as permitting notarizations for state residents outside its borders or limiting in-state locations.

Who Can You Notarize For?

In most states, you can notarize for anyone with a legitimate request and valid identification. This allows you to legally use your online notary stamp.

In summary, becoming a Notary public in the U.S. involves several steps and specific rules. With the support of StampsDesigner, a trusted stamp maker, you can navigate this process smoothly.

Published on 2024-07-17

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